Making the Most of Your Documents

I’ve spent years working on ways to make information work for customers. Because of that, one major question I get a lot, even from those who are more tech-savvy friends, is: “How can I be more productive with documents and transform them into different formats that I need it in – like combining a spreadsheet and PowerPoint® presentation and turning it into a PDF?” It sounds like a simple enough question, and it can be a key issue for businesses of all sizes, but for a long time, there was no simple answer. Fortunately, we’ve made some major strides since then.

One such stride is what I like to call a “desktop productivity Swiss Army knife,” – a single software app that can be a game-changer. For example, whether a document you need to be able to access or transform is currently paper or digital, Microsoft Word, Excel or PowerPoint, you need a tool that can help you turn it into an accessible, and searchable PDF, quickly and easily routing it within your document management system without losing fidelity.

Got a big PowerPoint presentation that you need to send a colleague? You can PDF it and ship it, and it’ll meet your recipient wherever they are. Have a report you’ve been working on, but you’re about to head out on a business trip? Put down that pen – we’ve moved past the days of marking copy up in ink on the train and then retyping the whole thing. The limits on documents that have existed are being done away with – and workers – whether at their desktops or on the road – are better off as a result. Not being able to easily transform documents used to be so frustrating, and new technology has been a total productivity game-changer for me and those who I help in my personal and professional life. Editing PDF forms is also another hassle that workers are all too familiar with and can use new solutions to convert into fillable forms via PDF or Microsoft Word. How many of us have printed a locked PDF, filled it out by hand, only to have to scan and resend it again?

Couple that with the rise of virtual desktops, and now we are truly living in the age of the seamless, location-agnostic work experience. I no longer have to spend the day before a trip running through exhaustive checklists of all of the documents I have to take with me or the calls I have to remember to dial into, because now I have full access to my files – and, thankfully, my calendar alerts – on the road. And I don’t have to spend my days struggling to maximize productivity because of cumbersome document workflow.

We truly are living in an age of wonders. So learn how to make your job – not just some of your work – truly productive.

And that’s where we can help. Learn more at www.stratixsystems.com or call us toll-free 1-800-444-2943

About Stratix Systems

With offices in Reading, Lehigh Valley, Philadelphia and Central and Northern New Jersey, Stratix Systems is one of the region’s leading technology solutions partners —with the people, resources and experience to deliver the IT, content/document management and imaging support you need: where, when and how you need it. In fact, very few providers in the region can match the vast array of total business solutions and responsive service available from Stratix Systems. It’s no wonder why we are the partner-of-choice for over 4,500 organizations throughout Eastern Pennsylvania and New Jersey.

Have a question? Get an answer. Our experienced systems experts would be happy to answer your questions, help you explore your options and develop a customized plan for you. Learn more at www.stratixsystems.com or call us toll-free 1-800-444-2943.

This post originally appeared on WorkIntelligent.ly, authored by Ricoh USA’s Jason Dizzine.